Posts Tagged ‘reception’

Remarkable Reception Style

Silver_NapkinDo you remember the last event or wedding reception you attended? What do you recall: The food? The entertainment? The “look” of the room? Just close your eyes and reflect for a moment; try to think of the things that were most memorable and pleasing.

Aha! I bet the pleasing part makes it a bit harder. No doubt that more than a few of you thought about the wedding with the DJ who thought he was Elvis, or the event with the cash bar (surprise!) -and you forgot your wallet.

The more events I do, the more I remember only what is remarkable. Remarkable can be fun, outstanding, unexpected and impressive. Remarkable can also be uncomfortable, annoying, disappointing and catastrophic. As your wedding and event planner, my goal is to make your event memorable for all the right reasons.

In terms of decor, remarkable doesn’t necessarily translate into expensive. Details that are well thought out can be seamlessly incorporated into event decor and the table top design thereby creating a look that is remarkable in a visual and textural sense. (If you’re wondering what I mean about ‘well thought out details” try to imagine a table top with so many tchotchkes – bells, cameras, scrolls, bags of chocolate kisses, etc. – it looks like the favor catalog threw up; and, yes, for some bizarre reason people still do this.)
holiday_tablesetting

Decor and design are most remarkable when they draw you in, and you experience the vibe as it was intended to be: exciting, chic and sexy, warm and inviting, modern, etc. The best designs are not limited to what can be seen; incorporating smells, tastes, physical contact, sights and sounds into the design actually creates a more memorable experience. In other words, the five senses overlap and influence each other, and combined they create the overall impression, which in turn becomes your memory of the experience.

This is why we ask our clients to describe their vision of the event. Even if they insist that they have no idea about what they want, they truly do… We ask them to imagine what it looks like – including colors and lighting, what time of day it is, how many people are present, how the space feels (intimate, modern, elegant, indoors or outdoors, etc.) and then we begin to design an event based on their  preferences and our interpretation of their style.

I must admit, sometimes the finer details do not become crystal clear until the very end.  It really is an organic process.  And it’s a challenge we face with every event: How do you know how far to go? Sometimes less is more, sometimes more is more.

In keeping with this topic, I thought you’d enjoy this short video featuring friend and colleague Rashida Erskine of BBJ Linen’s Orlando office. She offers some insightful recommendations and helpful tips for using linens to pull the look of your reception together with remarkable style.

{Our apologies; this video link has expired}

Please contact the BBJ Linen’s Orlando Office if you would like to meet with them. Ph. 407-857-6566   Or, feel free to contact us if we can be of assistance with fine-tuning your wedding or event design.  Call 877.55FLAIR or email Elisa: elisacsep {at} aflairforaffairs.com

© 2009 E. Delgardio All Rights Reserved

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Modern Elegance: Kirsten & Rich’s Wedding {Portofino Bay Resort, Orlando}

February:2009

I can’t believe how time has flown by since this magnificent wedding! Our couple, Kirsten & Rich, we’re so incredibly wonderful to work with! Their February nuptials took place at St. Margaret Mary in Winter Park, and were followed by a reception at the Portofino Bay Hotel at Universal Orlando.

A Flair for Affairs, Orlando Weddings, photos: Damon Tucci
Kirsten was a vision in an elaborately beaded Lazaro gown; bridemaids and groomsmen looked very sharp dressed in black for this formal, evening affair.

A Flair for Affairs, Portofino Bay Hotel Wedding, photos: Damon Tucci A Flair for Affairs, Portofino Bay Wedding Reception, photos: Damon Tucci

Kirsten’s overall vision for the reception was a warm and romantic setting incorporating both traditional and modern elements: red roses, hanging crystals, the glow of candle light, satin finish linens and dramatic lighting.

A Flair for Affairs, Portofino Bay Wedding Reception, photos: Damon Tucci A Flair for Affairs, Portofino Bay Hotel Wedding, photos: Damon Tucci


Additional images from this event are featured on our website: Featured Affairs – Romance & Splendor Photos courtesy of Damon Tucci.

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28

04 2009

Whose Your DJ? [Thoughts on Weddings and DJ Entertainment]

ipod-djThis weekend, I had the pleasure of working with a cute young couple who had a very tight wedding budget. I was confronted with a few challenges while coordinating their wedding, not the least of which was the fact that the friend who officiated their wedding was also playing the role of DJ/MC. And while I must commend the bride and groom for their efforts in organizing a complete playlist of music for the evening, here are some of the glitches we encountered:
– There was no prelude music for the ceremony
– There was no exit music for the recessional
– The first dance song ended up on the wrong iPod (and we had to track it down)
– The music selections for dinner were a bit unorthodox
– The pre-programmed music selections did not leave any room for ‘playing to the crowd’
…and so on…

Fortunately they had me to help keep things running smoothly, and overall things went very well; the couple had “their day, their way” and they seemed oblivious to glitches.

When I’m wearing my “Day-of” coordinator hat, I must be careful to provide support, not criticism. As a Planner, I would strongly advise against this type of scenario and take appropriate steps to illuminate and eliminate potential glitches. However, when circumstances dictate that I play the hand I’m dealt, that’s precisely what I do. And let’s face it: if the couple could have afforded a wedding planner, they likely could have afforded a professional DJ as well.

Ironically, I returned home to find an email from a colleague who provides exceptional DJ services. Obviously, fresh off a gig and needing to vent – here is his email to me (but it reads more like a plea to Brides & Grooms):
AFFA Wedding-Junction 88
“Elisa – I wonder why brides don’t trust their DJ to play the right music? I have had way too many brides completely program their wedding music to the point that they have had to hear certain songs in a certain order and at certain times.”

“Most good DJ’s have the ability to read the crowd and know what to play when to play it. I understand that you may not want to hear a certain song or songs, but to totally program the entire function, just defeats the purpose of having a DJ. You might as well just bring your iPod. Oh that’s right, you would have to rent the speakers and no one would be able to talk on the mic and introduce you in…”

“If you trust your DJ to do that, then trust him/her to play the right music.
Most of us do this for a living. I personally do 75+ weddings a year, so I may have seen a wedding or two in my life. We don’t want you to be unhappy so we are going to do the best possible job we can. We are going to do a good job, trust us!”

I contemplated the situation he described and couldn’t help wonder why this is so… Where does it stem from? And then a thought occurred to me:

Picture the wedding I described – glitches and all – and then try to estimate how many of the 100 guests in attendance understood the entertainment arrangements. It’s quite possible that a few people (maybe more) were unaware that the DJ was not a hired professional. It’s also possible that an engaged couple or two were present, in which case they were likely wondering what to expect from their wedding DJ… Would they feel the need to dictate the entire evening to ensure their satisfaction? Hmmmm…. yes, I’d say that’s plausible.

© 2009 E. Delgardio All Rights Reserved

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Green with Envy! – Wedding Reception at Lake Mary Events Center

Wedding Reception - Lake Mary Events Center; A Flair for AffairsI just had to share a few images of this fabulously stylish reception from last weekend. This apple green and brown color theme is not exactly new, but it’s still quite popular; and this reception was exceptionally chic! It exemplifies how a few simple details, such as custom graphics, granny smith apples and cymbidium orchids, can deliver a huge, dramatic impact!

My very talented bride designed her own invitations, custom favors and table signage. The same brown and green motif was also incorporated into the cake design (cake by Karen Alvarez) and the graphic for the video screen. It’s easy to see how these signature details were instrumental in tying event decor together.

The major splurge for the reception decor was a lighting package by Kaleidoscope Productions; they provided perimeter and accent lighting throughout ballroom which glowed apple green most of the evening, but also changed periodically to enhance the mood of special dances and draw attention to the cutting of the cake, etc.

I also must say a few words about the beautiful Lake Mary Events Center. The Events Center has so much to offer! It’s a state of the art events venue with a tastefully appointed interior and lovely lake front views. Wedding ceremonies can be accommodated outdoors as well as indoors. The Events Center has a spacious Grand Ballroom with a dark wood dance floor and a small stage, a large Rotunda, flexible pre-function space, meeting and conference rooms, and dressing rooms. It is well designed and provides a “comfortable flow” – meaning everything is convenient and easily accessible – which is important to every event. Be sure to consider it for your next event!
© 2008 E. Delgardio All Rights Reserved / Photos by E. Delgardio

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10 2008
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