Archive for the ‘Weddings and Wedding Planning’Category

Preferred Vendor Lists – This Planner’s Take on the Pros and Cons

The Preferred Vendor List

(c) fotonuova.com

(c) fotonuova.com

In it’s simplest form, a Preferred Vendor List is a compilation of vendors and their contact information. Naturally, one would assume that the vendors featured on the PVL appear to have the endorsement of the preparer, and are intended to help the recipient (client, consumer, etc.) select qualified and reputable vendors. But is there more here than meets the eye?

What You Need to Know
The reality is that the actual purpose or genuine validity of the list may not always be clear to the recipient. Generally speaking, the caterer or venue where your event will be held will likely provide a Preferred Vendor List or an Approved Vendor List. Or you may receive one directly from your wedding or event planner (we hope you are fortunate enough to have one!). It’s also common for other vendors – such as a photographer or DJ – to present a client with a list of their preferred vendors.

5 W’s of Preferred Vendor Lists

Who: It’s imperative to understand who is on the list and why. It’s always a good idea to ask “How do you select the vendors on your list?” or “What is the criteria for becoming a preferred vendor?” and “Do you have personal experience with each of these vendors?”

What: Is the PVL a select list of  tried and true vendors?  Or is it something else?  Try to assess the type of PVL.  Some vendor lists are “pay to be included”  (advertisers) while others are more akin to a list of “favorites”.   In my opinion, the first type is the best.  The second two list types have little if any value. Why? Because they are not based on specific criteria or qualifications. You can’t possibly know whether a vendor is on a list because they wrote a check, give or receive a referral fee, or have a cross referral agreement (I’ll scratch your back if you scratch mine).

When: “How recently has this list been updated?” The answer may surprise you!

Where: Where are the vendors located? Some lists are based proximity (such as nearby to the venue)… But how convenient is it for you to meet with them? You may prefer to hire someone who is based closer to where you reside.

Why: If you are able to qualify the list as a good resource, then it’s wise to give strong consideration to the vendors listed. Why? Consider this example: My company prepares a custom list for each of our clients based on budget, personality, style and positive past experiences. I feel that it’s extremely important to tailor my PVL to the client because no two clients have the same needs, personality or style.

PROS and CONS of Preferred Vendor Lists

PRO: Vendors on a PVL may offer you a discount; you should always ask “Do you offer special pricing or exclusive promotions to couples getting married at Such-and-such Hotel?”

PRO: Vendors on a PVL typically have better knowledge of a property. They won’t get lost, they know where to go once they arrive, they know who to speak with if they need something (instead of coming to you with their issue) and what is expected of them. Hence, you won’t find a flip-flop wearing DJ, chronically-late officiate, or a beer-guzzling photographer on a PVL.

CON: Vendors on a PVL may not be the best bet for you IF the person who created the list is not in tune with what today’s couple’s are looking for. (This problem is more common if you are not in a metropolitan area.)

CON: Sometimes venues and hotels are reluctant to work with vendors they don’t know (and with good reason). You may need approval from the venue in order to bring in ‘outside’ vendors.

PRO:  If the PVL is comprised of vendors who have built a relationship with the caterer, venue or planner, then you can rest assured that you are being referred to trusted professionals.

CON: If the PVL is comprised of paid advertisers, you certainly would want to know that up front, and that information should be disclosed to you.

Related post : Hello – I’d like to be added to your Approved Vendor List

A Flair for Affairs is a preferred planner and coordinator for many Central Florida wedding locations, including Mission Inn Resort and Club, Wydham Orlando Resort, Casa Feliz, Buena Vista Palace, Isleworth Country Club, Rosen Shingle Creek Resort and many others.

© 2009-2010 E. Delgardio All Rights Reserved

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14

06 2010

How Not To Become Bridezilla – Part 2

As a follow up to my previous post, I wanted to share some thoughts and observations on dealing with the stress associated with planning a wedding.

Common stressors stem from personal expectations, important decisions that must be made by you and your fiance, the involvement or interference of family members, time constraints, financial circumstances and so on. Depending on your situation, you may experience some of these challenges or struggle with all of them. It’s inevitable. Planning a wedding is not only a major investment of time and money, it’s a process that’s fraught with difficult choices. And if you’re generally hard to please or have a demanding or controlling personality, you’ll likely experience an even greater level of stress.

The stress level that a Bride-to-Be (or engaged couple) feels radiates in a ripple effect and can negatively impact the planning and flow of the wedding. It’s important to keep your cool and not CREATE the chaos you’re trying to AVOID.

{image via Weddingbee}

wedding calendar

A (Bakers) Dozen Tips to Calm your Inner Bridezilla

  • If you’re feeling uneasy, consider getting help from a trusted friend, family member or professional (TRUST YOUR GUT)
  • Remain flexible & keep an open mind
  • Brush up on the etiquette of being a good hostess/host
  • Establish a budget and be careful to mind it; when finances are strained, stress will increase proportionately
  • Keep your expectations in check: while your wedding is a high priority for you, resist the urge to boss and be discourteous to others (family, bridal party, vendors, etc.)
  • Pick your battles wisely
  • Keep the significance of the day in perspective  (Start your new life off on the right foot!)
  • Manage your time & energy – don’t allow the wedding planning process to take over your life
  • Don’t take on too much (DIY); spreading yourself too thin is a recipe for disaster
  • Pre-condition yourself to be accepting of the need to make compromises
  • Decide in advance that “whatever will be will be” – inevitably, things go wrong but proper planning should minimize this.  And some things are just beyond anyone’s control (weather, mechanical failure, illness, etc.)
  • by Sharon Naylor

    by Sharon Naylor

  • Wedding Insurance may provide some additional piece of mind (Venue, Hurricanes, etc.)
  • Consult resources (such as blogs and books) designed to help lend support during the planning process
  • WIN THE BOOK!

    Would you like a FREE copy of Sharon Naylor’s book? Share your “Bridezilla moment” with us! We’re looking to hear from Brides, Grooms, Friends and Planners (just about anyone, really- lol!). Our staff will pick three favorite stories or comments and send the winners a copy of “The Bride’s Guide to Diplomacy”    Winners will be selected on February 15th, 2010.    {Spread the word!!}

    © 2010 E. Delgardio All Rights Reserved

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    Wedding on the Love Bus

    In early December I was approached by colleague Debbe King (Project Manager Special Events, LYNX) regarding a very special project: She needed to plan a wedding for a couple who had requested to have their wedding on a LYNX bus. With the date rapidly approaching, I worked quickly and contacted a few other colleagues who graciously offered their services to help make the couple’s wedding wishes come true.

    Love Bus

    Love Bus

    LYNX’ “Love Bus’’ became a wedding chapel for Tonja Willis and Tyrone Smaw, who chose the place they met to be the place they were married.

    Love Bus Wedding

    Love Bus Wedding

    Tonja & Tyrone’s Wedding Story…

    The ceremony took place on brisk and sunny December afternoon inside the “Love Bus’’ painted for LYNX by local artist Donna Dowless.  Minister Michel Alvin McWhorter performed the wedding with 20 guests seated in the bus parked in front of LYNX Central Station in downtown Orlando.

    The interior of the bus was decorated by A Flair for Affairs and Cheryl’s Distinctive Creations to give it that ‘ceremony’ feel. “This was even better than I expected,’’ Willis said, after stepping out of the bus to a round of applause from passengers and wedding vendors at the downtown bus terminal. “I thought it would be a little different to get married in a bus, and it turned out really nice.’’

    The couple met while riding LYNX for transportation to work. “I’m usually very shy, but as soon as I saw Tonja, I felt like I had to take a chance on getting to know her,’’ Smaw said. “We ended up talking the whole time ‘til I got off the bus. After I called her, we started using the bus to go on dates because neither one of us had a car, so it’s kind of like it was meant for us to get married here.’’

    LYNX has never hosted a wedding on one of its buses. Chief Executive Officer Linda S. Watson agreed to do it on a one-time basis because “it had the right feel for the holiday season.’’ “The timing and situation made it a nice event for us to participate in,’’ she said. “We are happy to help Tyrone and Tonja get their married life started the way they hoped for and wish them great success in the years ahead.’’

    Tonja's dress fitting at Modern Bridal

    Tonja's dress fitting at Modern Bridal

    Elisa Delgardio helped the couple by arranging flowers, photography, videography, a wedding cake and even the bride’s wedding gown. “This wedding would not have been possible without the support an incredible vendor team! Everyone I contacted jumped on board immediately and graciously donated their services. I think I was as overwhelmed and excited as the bride!”

    Photo left: “LaVoria slipped Tonja into a white satin gown that was literally a perfect fit – like it was made for her! – and Tonja was overcome with tears of joy… It was really lovely.” -Elisa Delgardio

    Tonja's wedding cake

    The wedding cake and custom candles

    A Flair for Affairs would like to acknowledge the generosity of the following companies:

    aroma energie candles cakes by design inc Cheryls Distinctive Creations elegant imagery modern-bridal-shop Paul Duhon Video

    How Not To Become Bridezilla – Part 1

    Frustrated bride-to-beAre you feeling stressed and anxious about your wedding?

    Are you beginning to reach your boiling point because things are not going as planned?

    Has the joy and excitement of wedding planning fizzled out like a glass of luke warm champagne?

     

    Could this woman be you…?

    Elisa’s Tips: How Not To Become Bridezilla

    If you’re a bride who is struggling to cope with the stress of planning a wedding, I invite you to join me on Tuesday, November 23rd at 8pm for FREE Webinar.   As the featured guest, I’ll be sharing some important ideas and valuable advice about how to plan a wedding with zero stress!  You’ll definitely want to tune in for this one!   Take it from my co-host Michael Stedman:

    Elisa’s qualifications are through the roof and she’s giving away a ton of great tips that will save you time, effort, money, and most of all, frustration on the big day.  Believe me, in 20 years – she’s seen it all!  Even just one of these tips can help make the big day extra special.”

    Michael and I encourage you to register now because space is limited.  After you click on the link, enter your email address and Michael will send you the details!

    How Not to Become Bridezilla

    Bridezilla_by_Xubbles

    Bridezilla_by_Xubbles

     

    For assistance with your wedding plans please call 877.55FLAIR or email Elisa: eventstaff {at} aflairforaffairs.com

    Media inquiries may be directed to media {at} aflairforaffairs.com

    © 2009 E. Delgardio All Rights Reserved

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    11 2009
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