Archive for the ‘Venue’Category

Destination Wedding Celebration

Destination weddings are so much fun!

Last week we welcomed Stacy and Matt from Ann Arbor to sunny Florida!  In a few short months we designed all the elements of their destination nuptials which took place in the town of Celebration.   It was an intimate affair, but the energy was high – there was no doubt everyone was ready to celebrate!

Destination WeddingDestination Wedding Reception

{Pro pics are forthcoming}

Bride Stacy was stunning in her figure flattering wedding gown, and her attendants looked breezy and beautiful in aqua tea length dresses.  Professional hair and makeup styling made the ladies picture perfect!

Gorgeous floral was a key element for this destination wedding.  The bridal bouquet was exquisite, as were the floral trees which were used at both the ceremony and reception.  Guests enjoyed a fabulous plated dinner followed by dessert and dancing.  The couple made a grand exit with a classic car.

Loved our team for this wedding: Raining Roses, Horizon Entertainment, Rhodes Studios, Visual Effects by Seth, Your Wedding Makeup, Party Flavors, and the Bohemian Hotel Celebration

It’s no secret that Florida is a popular destination wedding location – statewide we offer historic hotels, glorious gardens, beautiful beaches and amazing attractions!  Should you be considering a wedding here, we’ve prepared a few Destination Wedding Tips to help you get the most from your out-of-town wedding:

  1. Marry off peak. Weekday weddings are by far the most affordable.  Don’t compete with the locals for prime dates and Saturdays; opt for a weekday instead. Vendors and wedding professionals often reserve discounted rates for mid-week weddings.
  2. Whenever possible, decor should be ‘multi-purpose’.  For this wedding, two of the floral trees were used at the wedding ceremony and then moved to the reception
  3. Work with what you have. The venue was so well appointed, there was little need to bring in linen, decor for the cocktail reception, etc.
  4. Don’t leave anything to chance. You can’t simply rely on websites (things are not always as they appear).   Working with an experienced Planner will give you piece of mind; trust them to advise you and guide you to qualified wedding professionals.   (We’re so glad Stacy & Matt chose A Flair for Affairs; if we can help you please let us know!  Otherwise, the Association of Bridal Consultants can be an excellent resource.)
  5. Keep It Simple Sweetie. Don’t bog yourself down with too many things to pack (such as cake knives, or favors, etc.), and don’t over-schedule yourself – leave plenty of time for last minute errands, driving to and from various locations, and photo sessions.

Orlando Wedding magazine – Q & A with Wedding Planners

Q & A with Wedding Planners as seen in Orlando Wedding Magazine

Orlando Wedding 2010

Orlando Wedding 2010

The debut issue of Orlando Wedding magazine is absolutely enchanting! I would even go so far as to declare it a ‘must read’ for engaged couples in Central Florida!

Among many terrific articles and features was “Q & A with Wedding Planners” by Megan VanWaus.  Not only was I delighted to be quoted in Megan’s piece, I was elated to be featured alongside fellow Association of Bridal Consultants members Kerline Docteur (Joie de Vie Weddings and Events) and Heather Snively (Weddings Unique). I’m proud to share a common bond with these ladies:  Heather and I are both Senior ABC members, and Kerline and I regularly work together on  ABC meetings and projects geared toward educating local association members and wedding professionals.

Good things come in threes they say, and in this case I certainly agree!

06

07 2010

Preferred Vendor Lists – This Planner’s Take on the Pros and Cons

The Preferred Vendor List

(c) fotonuova.com

(c) fotonuova.com

In it’s simplest form, a Preferred Vendor List is a compilation of vendors and their contact information. Naturally, one would assume that the vendors featured on the PVL appear to have the endorsement of the preparer, and are intended to help the recipient (client, consumer, etc.) select qualified and reputable vendors. But is there more here than meets the eye?

What You Need to Know
The reality is that the actual purpose or genuine validity of the list may not always be clear to the recipient. Generally speaking, the caterer or venue where your event will be held will likely provide a Preferred Vendor List or an Approved Vendor List. Or you may receive one directly from your wedding or event planner (we hope you are fortunate enough to have one!). It’s also common for other vendors – such as a photographer or DJ – to present a client with a list of their preferred vendors.

5 W’s of Preferred Vendor Lists

Who: It’s imperative to understand who is on the list and why. It’s always a good idea to ask “How do you select the vendors on your list?” or “What is the criteria for becoming a preferred vendor?” and “Do you have personal experience with each of these vendors?”

What: Is the PVL a select list of  tried and true vendors?  Or is it something else?  Try to assess the type of PVL.  Some vendor lists are “pay to be included”  (advertisers) while others are more akin to a list of “favorites”.   In my opinion, the first type is the best.  The second two list types have little if any value. Why? Because they are not based on specific criteria or qualifications. You can’t possibly know whether a vendor is on a list because they wrote a check, give or receive a referral fee, or have a cross referral agreement (I’ll scratch your back if you scratch mine).

When: “How recently has this list been updated?” The answer may surprise you!

Where: Where are the vendors located? Some lists are based proximity (such as nearby to the venue)… But how convenient is it for you to meet with them? You may prefer to hire someone who is based closer to where you reside.

Why: If you are able to qualify the list as a good resource, then it’s wise to give strong consideration to the vendors listed. Why? Consider this example: My company prepares a custom list for each of our clients based on budget, personality, style and positive past experiences. I feel that it’s extremely important to tailor my PVL to the client because no two clients have the same needs, personality or style.

PROS and CONS of Preferred Vendor Lists

PRO: Vendors on a PVL may offer you a discount; you should always ask “Do you offer special pricing or exclusive promotions to couples getting married at Such-and-such Hotel?”

PRO: Vendors on a PVL typically have better knowledge of a property. They won’t get lost, they know where to go once they arrive, they know who to speak with if they need something (instead of coming to you with their issue) and what is expected of them. Hence, you won’t find a flip-flop wearing DJ, chronically-late officiate, or a beer-guzzling photographer on a PVL.

CON: Vendors on a PVL may not be the best bet for you IF the person who created the list is not in tune with what today’s couple’s are looking for. (This problem is more common if you are not in a metropolitan area.)

CON: Sometimes venues and hotels are reluctant to work with vendors they don’t know (and with good reason). You may need approval from the venue in order to bring in ‘outside’ vendors.

PRO:  If the PVL is comprised of vendors who have built a relationship with the caterer, venue or planner, then you can rest assured that you are being referred to trusted professionals.

CON: If the PVL is comprised of paid advertisers, you certainly would want to know that up front, and that information should be disclosed to you.

Related post : Hello – I’d like to be added to your Approved Vendor List

A Flair for Affairs is a preferred planner and coordinator for many Central Florida wedding locations, including Mission Inn Resort and Club, Wydham Orlando Resort, Casa Feliz, Buena Vista Palace, Isleworth Country Club, Rosen Shingle Creek Resort and many others.

© 2009-2010 E. Delgardio All Rights Reserved

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14

06 2010

Wedding on the Love Bus

In early December I was approached by colleague Debbe King (Project Manager Special Events, LYNX) regarding a very special project: She needed to plan a wedding for a couple who had requested to have their wedding on a LYNX bus. With the date rapidly approaching, I worked quickly and contacted a few other colleagues who graciously offered their services to help make the couple’s wedding wishes come true.

Love Bus

Love Bus

LYNX’ “Love Bus’’ became a wedding chapel for Tonja Willis and Tyrone Smaw, who chose the place they met to be the place they were married.

Love Bus Wedding

Love Bus Wedding

Tonja & Tyrone’s Wedding Story…

The ceremony took place on brisk and sunny December afternoon inside the “Love Bus’’ painted for LYNX by local artist Donna Dowless.  Minister Michel Alvin McWhorter performed the wedding with 20 guests seated in the bus parked in front of LYNX Central Station in downtown Orlando.

The interior of the bus was decorated by A Flair for Affairs and Cheryl’s Distinctive Creations to give it that ‘ceremony’ feel. “This was even better than I expected,’’ Willis said, after stepping out of the bus to a round of applause from passengers and wedding vendors at the downtown bus terminal. “I thought it would be a little different to get married in a bus, and it turned out really nice.’’

The couple met while riding LYNX for transportation to work. “I’m usually very shy, but as soon as I saw Tonja, I felt like I had to take a chance on getting to know her,’’ Smaw said. “We ended up talking the whole time ‘til I got off the bus. After I called her, we started using the bus to go on dates because neither one of us had a car, so it’s kind of like it was meant for us to get married here.’’

LYNX has never hosted a wedding on one of its buses. Chief Executive Officer Linda S. Watson agreed to do it on a one-time basis because “it had the right feel for the holiday season.’’ “The timing and situation made it a nice event for us to participate in,’’ she said. “We are happy to help Tyrone and Tonja get their married life started the way they hoped for and wish them great success in the years ahead.’’

Tonja's dress fitting at Modern Bridal

Tonja's dress fitting at Modern Bridal

Elisa Delgardio helped the couple by arranging flowers, photography, videography, a wedding cake and even the bride’s wedding gown. “This wedding would not have been possible without the support an incredible vendor team! Everyone I contacted jumped on board immediately and graciously donated their services. I think I was as overwhelmed and excited as the bride!”

Photo left: “LaVoria slipped Tonja into a white satin gown that was literally a perfect fit – like it was made for her! – and Tonja was overcome with tears of joy… It was really lovely.” -Elisa Delgardio

Tonja's wedding cake

The wedding cake and custom candles

A Flair for Affairs would like to acknowledge the generosity of the following companies:

aroma energie candles cakes by design inc Cheryls Distinctive Creations elegant imagery modern-bridal-shop Paul Duhon Video

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