Archive for the ‘Ask the Planner’Category

More Reasons to Hire a Wedding Planner or Wedding Coordinator

 

Reason #852 to Hire a Wedding Planner:

Last weekend I provided day-of wedding coordination services to a darling couple who were married at Mission Inn Resort. Bride and Groom were both in the the military and had planned their wedding from Afghanistan with the help of the Mission Inn’s Wedding Catering Manager, Tammy. For all intents and purposes you could classify theirs as a destination wedding since most of the guests were from Georgia and Colorado.

Everything was going super smoothly the morning of the wedding, except that a number of guests seemed to be running late. After a few phone calls, the party was located but we soon realized that they would be in transit for at least :45 minutes longer. The couple was upset that the ceremony was being delayed, but in this case, it just didn’t seem right to start the ceremony before the lost guests arrived – after all, everyone had traveled such a great distance.

Quick! What should you do? What can you do? As the wedding coordinator I was looking straight on at an hour delay, and needed to improvise an alternative plan ASAP! I approached the Groom and suggested that the time waiting would be better spent taking photos with his lovely wife-to-be and my counterpart Tammy agreed. Tammy and I approached the bride to suggest a “private reveal” photo session for the couple. All at once we’re checking with the photographer, notifying the banquet captain, okaying plans with the Minister and so on. In a few minutes time, we had changed the course of events.

I sincerely believe that this couple’s day could have been ruined had I not been present. And I must share credit with the entire team: I was fortunate to be working with seasoned pros – all of whom were focused on making this day the best it could be for the couple. In the end, it worked out like it was planned that way from the beginning.

This is a small example… nothing earth shattering, but when you get right down to it, do you want to be crying anything other than tears of joy on your wedding day? I didn’t want our bride walking down the aisle angry or upset because her guests were not present; nor was it worth hurting family by starting without them. (Remember, this is supposed to be a celebration!)

For more insight into the benefits of hiring a wedding planner, be sure to read “Do you REALLY Need a Wedding Planner {Wedding Advice from a Caterer}” and “Things to Consider When Hiring a Wedding Planner

I would also like to recommend Leila Khalil’s recent article which appeared on HuffingtonPost.com, “Hire A Wedding Planner…. Or Else“… And I encourage you to read the comments as well.

Wedding Costs: The Average Bridal Budget

I expected that this post would be quick easy to write, and then my thoughts began to run wild.  As I recalled some of the most bizarre, distressing and implausible conversations I’ve had with both clients and potential clients regarding the “B”-word, I realized that talking budget is never easy.  { Truth be told, I am not alone in what I’ve experienced. When the wedding planner convention comes to town, stories about wedding budgets will be shared.}

Wedding Budget Advice

My best advice regarding a wedding budget is: have one.  The second piece of advice is: be sure it’s realistic.  This is where things get a bit sticky.  “Why?” you ask.  Because realistic is a subjective term – that’s why.

It’s always interesting when people ask me how much I think their wedding will cost.   Or conversely, they will ask if $XXX is enough to cover their wedding.  Seriously – it happens all the time, and typically on the first phone call.  It’s an impossible question.  “Why?” you ask.  Because I don’t have nearly enough information about the client’s situation or expectations to provide a reasonably accurate or relative answer.   Occasionally we receive the answer that every event planner loves to hear: “We don’t have a budget” or “Money is not an object”.  Unfortunately,when we ask if they are comfortable with a 100k working budget, more often than not, they answer no.

All weddings are not the same.  Even if you had two weddings with the same number of guests at the same location the final tabs would likely not even be close because there are so many variables.

I wanted to share this nifty wedding trivia and bridal budget infographic.  It highlights some average costs which I find to be pretty much in line with typical central Florida wedding expenses.  Can you have a wedding in Central Florida for less than $26,984? Absolutely!  Is it possible that you wedding will cost more than $26,984?  Absolutely!

True Cost of Wedding Infographic

click to view larger

Getting Started

Before you can do anything, you need a figure to start with.  Most planners with a few years experience have developed a few budget calculating tips.  For example:  Take a look at that number of $194 per guest.  $194 multiplied by 50 guests is not the same wedding as $194 multiplied by 150 guests.   While a smaller guest list will, or should I say can, result in lesser food and beverage costs, other expenses (DJ, photographer, wedding gown) will remain constant – meaning they are unaffected by guest count.  That being said, I can tell you my thoughts on what I think $194 per guest will buy you, and you can let me know if that’s what you had in mind.  (Alas, that’s where the free advice ends.)

I think people are reluctant to give a budget figure because they have some impression that the planner will make them over spend or charge a higher fee.  This could not be further from the truth.  An ethical planner is looking out for the client’s best interests, regardless of their budget, and wants every client to have the best wedding or event they can afford.

© 2011 E. Delgardio All Rights Reserved

31

05 2011

What’s new? Check out our promo video!

This short video is just in time for engagement season! Not only are we looking forward to sharing these stunning images from real weddings with potential clients, we are excited about the message: A wedding is not only a once in a lifetime event, it’s a big investment! Therefore, it’s important to carefully consider the credentials of the person or company you are trusting to fulfill your expectations and manage what oftentimes becomes an overwhelming amount of details.

In the video we touch on these four very important questions:

  • How much are you investing in your wedding?
  • How important is it to you to protect that investment?
  • How relevant is experience?
  • Do you want an expert wedding professional overseeing everything on your behalf?

 

We hope you enjoy the video!

Bridal Bling: Sparkling Clean Diamond Rings, Jewelry and Crystal

James Allen

James Allen

Your wedding day is your day to shine!   You’ll want to pay close attention to the details – especially since everyone else surely will!

Rock that bling!

Clean your wedding jewelry and engagement ring a few days before the wedding so it sparkles like brand new!  This is simple enough to do at home – here are some great tips that will work great on gold jewelry and most precious gemstones:

1. Soak the jewelry in small bowl of warm sudsy water with a mild liquid detergent.  A soft toothbrush can be used to gently brush the jewelry while it is in the suds.  Rinse jewelry items in warm water and pat dry with a soft lint-free cloth or tissue paper.

2. Soak the jewelry in small bowl of cold water and household ammonia (half and half) for thirty minutes.  Once again a soft toothbrush can be used around the mounting.  Swish in the solution again, then rinse and air dry on a soft cloth.

3. Use a brand name liquid jewelry cleaner and follow the instructions given on the label.

4.  Using a baking soda, add a small amount of water to create a paste.  Brush on the paste with a soft toothbrush, rinse under warm running water and let air dry.

Some people swear by a solution of vinegar and warm water, while others prefer to use vodka.  I have also read about using toothpaste as a cleaner, but jewelers seem to discourage this. (Note: Toothpaste and other abrasive substances can scratch your jewelry.)

ring-owner_telegraph_archive

Swarovski bridal necklaces are very popular as they are much more affordable than diamonds and precious gemstones. Cleaning of your Swarovski crystal jewelry should be done on regularly basis by using warm soapy water. You can also use ultrasonic jewelery cleaner on occasional basis. After this, it should be rinsed with warm water and air dried. It’s recommended that you keep your Swarovski bridal jewelry away from make-ups, hair sprays, perfumes and other strong chemicals.

Sparkling Crystal and Glass

I have seen so many incredibly gorgeous crystal and glass pieces at weddings: from Tiffany and Wedgwood to Baccarat and Swarovski! It always surprises me that these items are often not properly cleaned before they are displayed at the wedding ceremony or reception.

All of your personal items – unity candle sets, champagne flutes, picture frames, candy decanters, etc – should be cleaned of finger prints and filmy residue, and all stickers and tags should be removed.

linczakphoto_com_boxTips for removing tags and merchandise labels include GooGone (my favorite), WD-40 (be careful where you use this) and the age old ‘soaking’ technique. Heating the labels with a hairdryer is also helpful in loosening the adhesive glue. Whenever possible, use cotton gloves to handle the items.

Note: Take special care when cleaning heirloom pieces. When in doubt, consult a professional jeweler.

© 2010 E. Delgardio All Rights Reserved

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